Assets Maintenance

The Assets Maintenance module is serviced by equipment, tools, buildings, vehicles, etc. – any production resources and fixed assets of the company. The module is designed to solve the problems of planning and controlling service processes, managing material flows, tools, labor and third-party teams.

Characteristics of enterprise assets

By an asset, a system means a material object that is registered with an enterprise. Typically, these are:

• The main thing. In this case, the system reflects cost accounting in the corresponding subsystem, by OS.
• The resource used in the production subsystem. Such a resource can be blocked by the system during its maintenance.
• Purchased item or product of own production.

For the classification of assets, you can define a number of properties, such as a group, model, producer. You can also set an unlimited number of characteristics for an asset, for example, power, diameter, working pressure, etc.

For each asset, a list of components (spare parts) associated with the item list can be specified.

If the asset is a complex object, then the system provides an opportunity to describe its structure. The main object and all its nodes are entered into the asset directory, and then combined into a hierarchical structure. The structure of the object is described in the form of a tree. At the top of the structure is the main asset, for example, “Helicopter”. In subsidiary branches of the structure, subordinate assets are described – helicopter units, such as engine, landing gear, propeller, etc. Each of the nodes can be “knotted” at the next level of structure.

The degree of detail of such a structure can be determined by the specifics of servicing the facility. At the same time, a component or unit of a structure can have its own maintenance schedule, a separate operating time record, and separate routings for repair and maintenance.

When planning work, maintenance of the structure node can be performed both separately and together with maintenance of the main asset.

The system also provides the ability to control the rotation of nodes that are part of the structure (removal, installation, repair, etc.).

To manage structures in the system, you can create standard structure templates for an asset family.

In addition, you can set up timers for the asset. In this case, the operating time will be calculated either by time (service life) or by the production load on the resource associated with the asset. The module calculates the average operating time of the equipment used in the service planning procedure. Registration of operating hours by the counter can be performed manually or by integration with equipment.

The list of assets of the enterprise is presented in the form of a logical hierarchical structure of unlimited depth. Presented in the form of a tree, the production and technological structure of the enterprise facilitates the review of assets and the search for items of equipment placed in such a structure. In the same tree structure for each asset, you can see repair and maintenance orders, as well as their current status.

The system also allows you to present in a single tree the structure of the assets of all branches of the organization. The properties of the asset in this case can be supplemented by its physical location and address.

Service Planning

The basis for the planned statement of an asset for servicing or repair is the due date or accumulation of operating time specified in advance when determining the frequency of servicing.

The module planning functions allow you to create several versions of a service plan. To generate a version of the plan, you can set restrictions on the group of assets and the planning period. Versions of the plan allow you to evaluate the cost of service, resource requirements and materials.

The planning algorithm when calculating the asset servicing periods takes into account both the dependencies between the tasks in the technological maps and the overlap of tasks. When analyzing the availability of resources for performing tasks, the algorithm can shift the terms of service in a given tolerance interval by time. As a result of the planning, an automatic distribution of stocks, tools, labor and services of third parties necessary to complete the order is carried out. If, as a result of planning, the system detects a lack of resources (employees, tools), then all problems of this kind are recorded in a special register.

As a result of planning, the system creates maintenance orders for a given planning period.

Executing Maintenance 

Maintenance (MOT) is carried out on the basis of an order formed by the system. The order contains the steps and operations provided for by the service flow chart. Operations may include actions to diagnose nodes or measure operating parameters, such as temperature, pressure, clearance, voltage, etc. When performing such actions, the contractor enters the result of measurements or observations into the route map.

The system allows you to set the allowable range of the monitored parameter and configure automatic actions in case the measurement result goes beyond the allowable interval. For example, if the operation “Measure the remaining thickness of the brake pads” is set to a minimum value of 5 mm, and the actual measurement gives a value of 4 mm, then after entering this value in the route map, the system can run the script “Create an order for maintenance” containing the operation “Replacing brake block “.

An order for maintenance can be carried out partially, for individual operations, and in the process of work, you can suspend the execution of the order.

The current status of the order has a corresponding graphic display option. This makes it easy to monitor the status of orders in system forms and a mobile application.

Material planning

Information about the need for materials is formed on the basis of planned service orders. The system allows you to reserve materials in warehouses for maintenance orders and process situations when there is not enough stock of materials in warehouses. The system automatically generates orders for the purchase of missing materials and spare parts, and if spare parts of own production are used, the system automatically creates production orders for the manufacture of the missing quantity.

Vehicle management

The module has an extension for managing fleet maintenance. The extension includes the following functionality:

• fuel consumption metering;
• payments for fuel and lubricants;
• support for operations with tires (accounting for the degree of wear, registration of tire fitting);
• planning maintenance of vehicles;
• Integration with the transportation planning module.

Mobile app

The mobile application allows you to organize the work of mobile teams that perform maintenance. In the mobile application, the performer has the opportunity:

• select the assigned service order from the queue;
• run an execution order;
• suspend the order;
• enter data on the materials used;
• enter a report on the execution of the operation and fill in the data of the checklist.

The mobile application allows you to perform work offline, outside the network coverage area. The application is synchronized with the main database of the Ma-3 system automatically when entering the access zone.